For producers and video production teams

Virtual assistants for video production

Keep client notes and production details from pulling the producer in every direction. KTD recruits and prepares your assistant for video production coordination and your agreed responsibilities before handoff.

Find your assistant

The editor needs a clear revision list.

One reviewer comments on an old cut. Another sends a note without a timestamp, and the client lead has not resolved a conflicting request. Forwarding every message leaves the editor to untangle the conversation.

An assistant can connect feedback to the correct cut, request missing references and prepare a review list for the producer. Approved changes then reach the editor with the context needed to act.

The work to hand off

Keep production coordination out of scattered threads.

Organize production inputs

Collect the schedule, participant details and supplied location information in your production checklist. Prepare the administrative inputs for the producer's call sheet or shoot brief.

What you get back: A production logistics record ready for producer review

Maintain asset and version records

Track supplied files, review links and the current cut reference. Keep replacements and missing inputs visible so the team can identify the correct working materials.

What you get back: An asset index with version and receipt status

Consolidate client feedback

Collect notes against the relevant cut, retain timestamps and identify duplicate or conflicting requests. Request clarification where your process calls for it.

What you get back: A consolidated feedback list for producer approval

Coordinate the revision handoff

Send the approved change list to the assigned editor, track the next review step and organize the returned version for client review.

What you get back: A revision register with owners and approval status

Illustrative workflow

From scattered client notes to an approved revision list

Use one cut and one review round to define how feedback becomes an instruction.

A cut is shared

Assistant preparesRecord the producer-approved link and review recipients.

Your team decidesWhich version is ready and who may review it.

Notes arrive

Assistant preparesCapture comments with their source, timestamp and version.

Your team decidesWhich feedback represents the client's direction.

Conflicts are resolved

Assistant preparesPrepare duplicate, unclear or conflicting notes for review.

Your team decidesThe creative decision and accepted scope of revisions.

The editor receives the list

Assistant preparesDistribute approved changes and record the next handoff.

Your team decidesFinal priorities and readiness for another review.

Illustrative example — not a client record

A revision note with conflicting client feedback

Keep both comments attached to the same cut until the producer resolves the direction.

Review round: Example entryVP-029; cut v3, client review round two.; What to provide or checkIdentify the exact working version.
Time reference: Example entryBoth comments refer to the title card at 00:18.; What to provide or checkLocate the affected material.
Feedback received: Example entryReviewer A requests a shorter title; Reviewer B asks to keep the current wording.; What to provide or checkPreserve each source without choosing between them.
Approval state: Example entryProducer has not approved a title change.; What to provide or checkSeparate collected feedback from editing instructions.
Next action: Example entryProducer confirms direction with the client lead; assistant updates the approved revision list.; What to provide or checkName the decision route and subsequent handoff.

Ready to hand over when: The producer can identify the cut, timestamp and conflicting sources, and the editor can distinguish unresolved feedback from an approved instruction.

Download the blank template (CSV)

No email required. The file includes field names and guidance, with blank spaces for your own inputs. Use it to describe the work during matching; keep private client information out of an initial inquiry.

Shape the role around the workload

Does coordination slow down otherwise ready creative work?

A useful fit when

Active productions generate recurring asset requests and client review rounds.
A producer can approve instructions and resolve conflicting feedback.

Discuss the setup first

You need specialist editing, motion design or on-set production work.
Clients send final direction through multiple people without a named decision-maker.

Managed support provides a dedicated, full-time assistant. Direct-hire responsibilities, hours and employment terms are agreed during matching.

The producer directs the work.

The assistant organizes inputs and decisions around your creative process. Define who can turn a comment into an instruction.

Creative direction, editing decisions and final approval remain with your production team.
Your team approves scope, revision commitments and release permissions.
Technical editing skills and production software requirements must be discussed for the specific role.

Bring a review round that took too much sorting.

01Your production checklist and a typical shoot or call-sheet brief.
02A review link, feedback examples and revision approval rules.
03Project, review and file tools plus required skills.
04Working hours, client contacts and the producer who sets priorities.

Recruit. Prepare. Hand over.

Recruited for you. Trained for your industry.

First, we discuss your niche and the work you want your assistant to own. Then we recruit and prepare them in depth for the industry and responsibilities agreed with you before handoff. The matching conversation defines the skills, tools and preparation time your role needs.

We assess English fluency, practical problem-solving and independent judgment, so your assistant can work through the next step and recognize when to bring you in.

Choose the support behind your hire.

Managed assistant

A dedicated, full-time assistant through our service, with ongoing support from our team. One monthly fee.

Explore managed support

Direct hire

We recruit and train an assistant for you to hire directly into your team. You manage the day-to-day. One placement fee.

Explore direct hiring

The examples on these pages are a starting point. Bring the broader range of work you want covered to the matching call. We agree responsibilities, preparation time, working hours, fees and terms before you start.

Before you bring someone on

Can an assistant consolidate timecoded feedback?: Yes. They can preserve the cut reference, timestamps and comment sources, then flag unclear or conflicting notes. The producer decides which changes go to the editor.
Can they help prepare call sheets?: They can gather administrative inputs such as supplied participant, schedule and location details. Your producer reviews the information and approves the call sheet and production instructions.
Does the role include video editing?: Tell us if editing is part of the role you need so specific skills and software requirements can be assessed. The coordination workflow on this page does not assume technical editing proficiency.
How do you prepare for our production process?: KTD recruits and prepares for the video production niche and agreed responsibilities before handoff. Matching covers skills, tools, hours and preparation time, including the way your team handles review rounds.
Which hiring formats are available?: Managed support is a dedicated, full-time assistant with ongoing KTD support for a monthly fee. Direct hire covers recruitment and training for a placement fee before you hire into your team. We agree scope, hours and terms before starting.

Give the next revision round a clear handoff.

Show us where production details and client notes get tangled. We will define an assistant role that keeps the current version, decision and next action connected.

Find your assistant

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