For photographers and studio owners
Give your clients a clear path from booking to their finished gallery. Your assistant coordinates details, tracks selections and follows through on delivery. KTD recruits and prepares for your photography workflow and agreed role before handoff.
Find your assistantA gallery is ready to send, one client has not made selections, and another asks to change an album choice. That follow-up can sit between editing sessions and the next shoot.
An assistant can keep the client record moving through the stages you define. You see what has been delivered, what the client still needs to do and which choice is waiting for your review.
The work to hand off
Collect the questionnaire, participants and location details your studio requests. Confirm the schedule and bring unresolved requests to the photographer.
What you get back: A shoot brief with confirmed logistics and open questions
Use your release instructions to prepare the client message and the approved gallery link. Record when it was sent and any access question that follows.
What you get back: A gallery-delivery record linked to the client project
Track the selections and deadlines in your process. Request missing choices and keep revised selections identifiable so your team works from the right set.
What you get back: A selection tracker with current choices and outstanding items
Gather the approved selections, supplied production requirements and client confirmations. Flag a change before it enters the next production or delivery step.
What you get back: An order handoff with approval and version status
Illustrative workflow
Keep the photographer's release and the client's selections visible as separate steps.
Assistant preparesPrepare the delivery message and approved link.
Your team decidesWhich images and delivery terms are ready for the client.
Assistant preparesRecord delivery and handle routine access coordination.
Your team decidesAny change to the package or delivery arrangement.
Assistant preparesTrack chosen images and request missing information.
Your team decidesCreative questions, retouching requests and exceptions.
Assistant preparesAssemble the current selection set and confirmation record.
Your team decidesReadiness for final production or delivery.
Illustrative example — not a client record
Show the photographer exactly what is ready and what the client still needs to provide.
Ready to hand over when: The photographer can locate the released gallery, see the current selections and identify the missing choices without assuming the set is ready for production.
Download the blank template (CSV)No email required. The file includes field names and guidance, with blank spaces for your own inputs. Use it to describe the work during matching; keep private client information out of an initial inquiry.
Shape the role around the workload
Managed support provides a dedicated, full-time assistant. Direct-hire responsibilities, hours and employment terms are agreed during matching.
Define what the assistant can send and which client requests need the photographer's review.
Recruit. Prepare. Hand over.
First, we discuss your niche and the work you want your assistant to own. Then we recruit and prepare them in depth for the industry and responsibilities agreed with you before handoff. The matching conversation defines the skills, tools and preparation time your role needs.
We assess English fluency, practical problem-solving and independent judgment, so your assistant can work through the next step and recognize when to bring you in.
A dedicated, full-time assistant through our service, with ongoing support from our team. One monthly fee.
Explore managed supportWe recruit and train an assistant for you to hire directly into your team. You manage the day-to-day. One placement fee.
Explore direct hiringThe examples on these pages are a starting point. Bring the broader range of work you want covered to the matching call. We agree responsibilities, preparation time, working hours, fees and terms before you start.
Bring us the gallery follow-ups, selections and delivery details you want off your desk. We will shape the assistant's role around your studio process.
Explore other ways to organize the work around your team.
